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Email Signature Management

Sellfire's new Email Signature Management feature helps your team maintain consistent branding across all sales communications while streamlining the process for managing email signatures. This guide provides an overview of the feature and step-by-step instructions to get started.

What is Email Signature Management?

Email Signature Management allows enablement users to create and manage standardized email signatures for your team. These signatures can include text, dynamic tokens, and images to ensure every email sent by your sales team represents your brand professionally and consistently.

Feature Highlights

1. Centralized Signature Creation

Enablement users can access a dedicated tool to create and manage email signatures in one place. This ensures company-wide consistency and reduces the need for manual updates.

2. Customization Options

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With the Email Signature Management tool, you can:

  • Format Text: Apply bold, italics, and adjust font sizes.

  • Insert Dynamic Tokens: Add placeholders like First Name, Last Name, and Company to personalize signatures automatically.

  • Include Images: Upload your company logo or other visuals to enhance your signature.

3. Preview and Save

The tool provides a live preview of your email signature as you create or edit it, so you can see exactly how it will appear in emails.

4. Flexibility for Sales Reps

Sales reps can enable or disable email signatures when sending emails or templates, allowing them to adapt to different communication scenarios.

How to Use Email Signature Management

For Enablement Users: Creating a Signature

  1. Navigate to the Settings Menu:

    • Go to the Settings menu in Sellfire.

    • Select Email Signature Management from the available options.

  2. Design Your Signature:

    • Input text into the signature editor.

    • Use the formatting options to style your text.

    • Add tokens like First Name or Last Name to make your signature dynamic.

    • Upload an image (e.g., your company logo) if desired.

  3. Preview and Save:

    • Use the preview pane to see how your signature will look in emails.

    • Once satisfied, click Save to finalize the signature.

For Sales Reps: Using Signatures in Emails

  1. Compose Your Email:

    • Start editing or creating an email template in Sellfire.

  2. Toggle the Signature:

    • Use the toggle switch to enable or disable the signature for the current email.

  3. Send Your Email:

    • When you’re ready, send your email with confidence knowing your branding is intact.

FAQs

Can individual sales reps customize their signatures?

No, this feature focuses on centralized, standardized signatures managed by enablement users. Personalized signatures are not currently supported.

What types of images are supported?

The tool supports common image formats like PNG and JPEG. If an unsupported or oversized file is uploaded, you’ll receive an error message with guidance.

Does this impact email delivery speed?

No, the feature is designed to integrate seamlessly with existing email systems, ensuring no impact on email delivery.